University of Luxembourg

Librarian Specialist

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The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

In September 2018, the Luxembourg Learning Centre (LLC) open its doors to the public. The LLC houses the university library that serves as an integral part of the University mission to support academic excellence and innovation. Our library is a hub for students, faculty, and researchers seeking a vast array of knowledge resources.

The LLC is recruiting a dedicated and experienced librarian to manage our International Library Loans and Document Delivery Service and so providing members of the University of Luxembourg access to any documentary resource that is not in the LLC’s collections or available electronically in our catalogue. The ideal candidate will be responsible for overseeing the interlibrary loan process, ensuring efficient and timely access to resources from libraries around the world to support the scholarly and research needs of our community. This position is a user-centered role and so it intended for a professional with an interpersonal approach and a clear customer focused perspective.

We’re looking for people driven by excellence, excited about innovation, and looking to make a difference. If this sounds like you, you’ve come to the right place!

Your Role...

Assigned to the Collection Development Team, in the Resource & Technical Services of the LLC, you will be in charge of:

  • Carry out and oversee daily operations of the International Library Loans and Document Delivery Service.
  • Cultivating and maintaining relationships with national and international libraries and consortia to ensure robust resource sharing.
  • Monitoring and evaluating the efficiency of the loan and delivery systems, implementing improvements as necessary.
  • Providing customer service, assisting users with loan requests and enquiries, and ensuring satisfaction with the service provided.
  • Performing in-depth search, utilizing various library and world-wide sources by using bibliographic search techniques to locate requested materials.
  • Preparing regular reports on the usage, delivery time, and customer satisfaction related to the service.
  • Keeping updated of developments in interlibrary loan practices and technologies and integrate innovative solutions to enhance service delivery.
  • Overseeing allocated budgets for the provision of the services and engage in negotiations with providers and partners.
  • Coordinating with other colleagues from the Collection Development Team to acquire and increase the accessibility and visibility of resources at the LLC.
  • Monitoring and developing the LLC course resource list tool (CourseReady) to streamline access to course materials by students.
  • Engaging and training the professors to make their recommended course reading lists available and accessible for their students via Moodle and our online catalogue.
  • Collaborating with other library services to support the overall mission of the LLC.

What we expect from you…

  • Master’s Degree in Library/Information/Documentation Science or equivalent by work experience.
  • Several years of experience in an academic library, with experience of 1 year in a similar position preferred.
  • Experience with library management systems (knowledge of Alma and Leganto being an advantage), interlibrary loan platforms and standard office software.
  • Strong understanding of current trends within academic libraries.
  • Possesses outstanding coordination skills to effectively manage and prioritize tasks.
  • Demonstrates ability to work collaboratively in a team environment as well as independently.
  • Demonstrates a proactive and engaging communication style that promotes collaboration.
  • Fluent in English and French (spoken & written). German and/or Luxembourgish language knowledge is a plus.

In Short...

  • Contract Type: Permanent
  • Work Hours: Full Time 40.0 Hours per Week
  • Location: Belval
  • Job Reference: UOL06120

How to apply...

Applications should include:

  • Curriculum Vitae
  • Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

In return you will get…

  • Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the “University of the Greater Region” (UniGR). 
  • A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure.
  • A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …
  • Find out more about the University
  • Addresses, maps & routes to the various sites of the University


Job details

Librarian Specialist
2, avenue de I'Universite Belvaux, Luxembourg
Application deadline
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The University of Luxembourg, a small-sized institution with an international reach, aims at excellence in research and education.

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